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Project Requirements

Project concepts need to fit within our Research and Development Matrix and, within this, our Flagship Programs. These have been derived over the past few months through several workshops conducted as part of a consultation process to refine where we should target areas for research and education investment.

Our projects need to have an industry focus and require at least one university and one industry participant. Our desire is to create a portfolio of projects within each Flagship Program, with many that are cooperative and have multiple industry participants. Projects also need to fit our Funding Guidelines. To assist you, we have developed some scenarios which are detailed here.

The Project Process

Conceptualisation

An idea for a project will be formally identified to us via the submission of a Project Concept Proposal (PCP).

To ensure that we are achieving Our Objectives and focussing on our identified Flagship/Enabling Foundation Programs, we may:

Cap the number of PCPs from particular participants;

Delay consideration of PCPs submitted

Suggest that parties with similar PCPs collaborate

Specify a target total project cost range for PCPs

Call for particular Flagship/Enabling Program PCPs

Close PCPs for Flagship/Enabling Programs at any point in time

In assessing the PCPs that we receive, the following PCPs will be considered less favourably:

Incomplete PCPs, particularly where participants have not been identified

Projects that do not meet the requirements of this Framework or that sit outside of the Research and Development Matrix

Traditional medical research projects, clinical trials or trials of technologies (unless they have been developed with technology partners and are closely aligned with industry needs having broader translational and commercial potential)

Projects that repeat existing research and development or evaluation

PCPs that involve a diverse range of contributors and demonstrate a high degree of collaboration will be considered more favourably. All PCPs must include at least one industry participant and one university participant.

 

Planning

Successful PCPs proceed to our planning phase.

Developing a Project Plan

Our Program Manager will work with a PCP’s applicants to develop a Project Plan. Drafting of this documentation is the responsibility of the applicants, but we will work with you and guide you through its development.

Both our Program Managers and FREDs are available to assist applicants to define their research approach and proposed outputs and our technical team can provide advice on the technical capability and capacity needed to achieve the research objectives.

Project Plans are to be submitted within 90 days of receipt of the approval to proceed from PCP stage and we reserve the right to reject projects where finalised Project Plans are not received within this timeframe.

Project Plans must be developed with the objective of meeting the Merit and Value Criteria and include:

A detailed budget – costings should include people, infrastructure, travel etc

A payment schedule – funds are to be paid to universities except in special circumstances

Timelines

Milestones

Deliverables

IP identification and utilisation plan

Identification of the project team and the Project Control Group

All projects are required to have both staff and non-staff in-kind contributions. Staff  contributions are the provision of employees of a project participant or a consultant hired by the project participant to work on a project or otherwise for the DHCRC. The value of in-kind contributions will be determined having regard to Commonwealth guidelines, must be realistic, justifiable and agreed to by DHCRC.

We will not provide any funding for industry participant research costs. This means that industry participant research costs are effectively in-kind contributions.

The term of any project should be more than 2 years and less than 4.5 years in duration (noting that all projects need to be completed by 30 June 2025).

If approved, the final Project Plan will form a schedule to the Project Agreement between us and the other project parties. A template of the Project Agreement will be made available to the parties during the project planning phase. This needs to be reviewed and agreed to in principle (with parties noting areas for further discussion) as part of submitting the Project Plan for formal approval.

The lead applicant will be notified of the outcome of their application. Approval is granted for a period of 90 days. During this time, the Project Agreement is to be negotiated and signed. We reserve the right to withdraw our approval of the project if the Project Agreement is not signed within this timeframe.

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